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RIGHT TO KNOW REQUESTS

Guidelines

The following guidelines are established by the Governor Mifflin School District with regard to Act 3 of 2008, the new Right-To-Know law.

Appointment of a Right-To-Know Officer

The Governor Mifflin School District shall appoint an open records officer to handle all compliance issues related to the Right-To-Know law. The Right-to-Know Officer (“RTK Officer”) shall:

  1. Receive Right-To-Know requests submitted to the Governor Mifflin School District.
  1. Direct Right-To-Know requests to other appropriate persons within Governor Mifflin School District or to appropriate persons in another agency.
  1. Track the progress of the Governor Mifflin School District in responding to requests in a timely manner.
  1. Issue interim and final responses under this act.

Right-To-Know Requests

  1. All Right-To-Know requests shall be submitted in writing to: Mrs. Diane Richards, Right-To-Know Officer of the Governor Mifflin School District, on the District’s Right-To-Know Written Request Form, or the Pennsylvania Office of Open Records, Standard Right-To-Know Request Form..

Written requests may be:

    • E-mailed to right.know@gmsd.org
    • Faxed to (610) 775-6586, or
    • Sent by U.S. Mail to: 10 South Waverly Street, Shillington, PA, 19607, or
    • Delivered in-person to: 10 South Waverly Street, Shillington, PA, 19607 .

If the requestor wishes to pursue the relief and remedies provided for in this act, the request for access must be in writing.

  1. The Governor Mifflin School District will not accept verbal or written anonymous requests.
  1. A written request for information under the Right-To-Know Act does not need to include any explanation of the requestor’s reasons for requesting the information or the intended use of the information unless otherwise required by law.

Responses to Written Requests

The Governor Mifflin School District will respond to all Right-To-Know requests, in writing, by issuing one of the following responses:

  • Granting the request;
  • Granting in Part/Denying in Part; or
  • Denying the request

The District may also issue a response that the record(s) requested cannot be produced within the five-day required period and exercise the ability to get a 30-day extension period to fulfill the request.

Fee Structure

Section 1307 of the Right-To-Know law requires the Office of Open Records to establish a fee structure for Commonwealth Agencies and Local Agencies. The law requires that the Office of Open Records review the fee structure biannually. Any updates to the fee structure based upon these reviews will be posted to their website. The Governor Mifflin School District will review any changes in the fee structure promulgated by the Office of Open Records and incorporate the changes as necessary to remain in compliance. The following fee structure will be in place


Record TypeFee
Copies:
(A “photocopy” is either a single-sided copy or one side of a double-sided
black-and-white copy of a standard 8.5” x 11” page)
$0.25 per page
Certification of a Record$1 per record, not per page.
Please note that Certification
fees do not include notarization fees.
Specialized documents: For example, but not limited to, blue prints,
color copies, non-standard sized documents
Actual cost




Facsimile/Microfiche/Other Media
Actual cost

Redaction Fee
No Redaction Fee May be Imposed.
Conversion to PaperIf a record is only maintained electronically or in other non-paper media, duplication fees shall be limited to the
lesser of the fee for duplication on paper or the fee for
duplication in the original media unless the requester
specifically requests for the record to be duplicated in the
more expensive medium. (Sec. 1307(e)).
Postage feesFees for Postage May Not Exceed the Actual Cost of
Mailing

  • Inspection of Redacted Records: If a requestor wishes to inspect rather than receive a copy of a record and the record contains both public and non-public information, the Governor Mifflin School District shall redact the non-public information. The Governor Mifflin School District may not charge the requestor for the redaction. However, the Governor Mifflin School District may charge for the copies it must make of the redacted material in order for the requestor to view the public record. The fee structure outlined above will apply. If, after inspecting the records, the requestor chooses to obtain the copies, no additional fee may be charged.
  • Fee Limitations: Except as otherwise provided by statute, the law states that no other fees may be imposed unless the Governor Mifflin School District incurs costs for complying with the request, and such fees must be reasonable. No fee may be imposed for the Governor Mifflin School District’s review of a record to determine whether the record is a public record, legislative record or financial record subject to access in accordance with this Act. No fee may be charged for searching for or retrieval of documents. The Governor Mifflin School District may not charge staff time or salary for complying with a RTK request.
  • Prepayment: Prior to granting a request for access in accordance with this Act, the Governor Mifflin School District may require the requestor to prepay an estimate of the fees authorized under this section if the fees required to fulfill the request are expected to exceed $100.
  • Note: Once the request is fulfilled and prepared for release, the Governor Mifflin School District will follow the recommendation of the Office of Open Records to obtain the cost of the records prior to releasing the records. This recommendation is designed to avoid situations in which the agency provides the records and the requestor fails to submit payment.

Appeals

If you submit a Right-to-Know request to a state or local agency in Pennsylvania and your request is denied, you can file an appeal with the Office of Open Records. There is no fee, and you do not need an attorney.

Click here for more information on filing an appeal

Right to Know Contact

Diane Richards, CPA, Chief Financial Officer
Governor Mifflin School District
610-775-1461, ext. 7012
right.know@gmsd.org


Quick Links

GMSD Right to Know Request Form

PA Office of Open Records

Appeal Information